Privacy Policy
INTRODUCTION
This privacy policy explains how AMP International Ltd (“AMP”, “we” and “us”) obtains, utilises, shares and safeguards information collected from visitors to its websites, including without limitation www.ampinternationalltd.com (“Website”).
PROCESSING OF PERSONAL DATA
AMP may process personal data belonging to anyone who has expressed an interest in or made contact with AMP; these may include (but are not restricted to) the following interested parties (often referred to as “you") – employees, contractors, consultants, directors, beneficial owners, clients, and suppliers.
The data which AMP processes depends upon the nature of the relationship with the interested party concerned but is likely to include (but is not restricted to) the following:
Personal and Contact Details: Title, Name, Address, Telephone and Electronic contact details (examples include Email address, Skype, Facebook, Whatsapp, Twitter and/or Linked-in)
Date of Birth and Gender
Passport details plus Nationality and citizenship
Relationship or marital status
Next of Kin (NOK) details
Financial information (such as bank, tax and insurance details)
We do not sell or share your personal data with third parties for their marketing or solicitation purposes. We do not use IP addresses or web page request information to try and identify you (nor do we disclose that information to third parties for them to use for their own purposes, although we do use third parties for our internal analytics purposes and retargeting for marketing). AMP and trusted third parties utilise personal data only for the purposes for which it was obtained.
WHY IS THIS DATA PROCESSED?
The overarching purpose for processing personal data is to facilitate, manage and, whenever possible, enhance the services provided by AMP to our interested parties. More specifically the reasons vary, again dependent upon the nature of your relationship with us, but include (not restricted to) the following:
To enable us to fulfil contractual requirements;
To meet requirements of public interest and management standards;
Compliance with legal and regulatory obligations;
To manage marketing information effectively;
To facilitate swift responses to the above;
Criminal record checks (for example, CRB);
CV with employment, experience, education and qualifications records, with appropriate verifications, including details of references and referees plus information provided by them;
Marketing engagements and surveys;
Records of communications with interested parties; and
Information provided by you through our website, or LinkedIn accounts.
WHAT IS THE LEGAL BASIS FOR AMP PROCESSING PERSONAL DATA?
Under European Union General Data Protection Regulation ("GDPR") there are six (6) lawful reasons for processing data:
Consent
Contractual
Confidential
Legal Obligation
To protect vital interests
To meet public interests
Legitimate interests
The data, which AMP and its component companies process is deemed to be the minimum necessary and is justified by one or more of the aforementioned legal criteria.
HOW DOES AMP SOURCE DATA?
There are three main ways in which AMP sources personal data, all are legal, transparent and fair:
Information You Give Us. Information which you give us when completing registration forms, requested through our due diligence procedure or during our ongoing contact with you.
Information We Collect. AMP collects information about you from our website, social media accounts, email and telephone contacts plus our due diligence procedures.
Third Parties. We may collect information from third parties – in particular, we may use third party organisations to conduct background checks and verifications. Additionally, we may use the web and social media sources, all of which are publicly available and strictly open source.
STORAGE OF PERSONAL INFORMATION
The vast majority of personal data that is processed by AMP is stored electronically, predominantly in cloud-based systems, which are protected through encryption (both when static and in transit). Access is carefully managed and restricted appropriately. Any data that is held on servers or on hard drives is subject to restricted access and most of it is encrypted. Any hard copies of processed data are held in secure cabinets with restricted access. It must be noted that information received over the internet or from personal emails may not always be secure; AMP is not liable for corrupted information received from such sources.
All personal data shall be stored, for the minimum time necessary, which will vary but can be defined as follows:
For as long as we have reasonable business needs, such as managing our relationship with you and managing our operations.
For as long as we provide goods and/or services to you and then for as long as someone could bring a claim against us.
Retention periods in line with legal and regulatory requirements and guidance.
USE AND DISCLOSURE OF YOUR PERSONAL INFORMATION
In certain circumstances, we shall share your personal information with:
Other Entities within the AMP Group. Where the AMP Group entity lies outside the EEA, we would only transfer data where appropriate safeguards were in place or restrict the information being given.
Selected third parties with whom we work – for example, clients or potential clients, insurers, solicitors, travel agents, sub-contractors, accountants, government departments and agencies, and external IT and data providers and centres.
Any AMP Group entity or third party that you consent to giving your information to for marketing purposes (such consent will be sought prior to our sharing this data).
Legal Requirement. Any other third parties where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or where such disclosure may be permitted or required by law.
COOKIES
A “cookie” is a bite-sized piece of data that is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system. How to reject cookies: If you do not want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings. Most web browsers will accept cookies but, if you would rather we did not collect data in this way, you can choose to accept all or some or reject cookies in your browser’s privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website’s features. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences. For more information, generally on cookies, including how to disable them, please refer to www.aboutcookies.org. You will also find details on how to delete cookies from your computer.
YOUR RIGHTS
All interested parties have the following rights under GDPR and AMP fully respects them:
To be informed about the processing of your personal information
To have your personal information corrected if it is inaccurate and to have incomplete information completed
To request access to your personal information and to obtain information about how we process it
The right to move, copy or transfer your personal information (data portability)
In relation to automated decision making, which has a legal effect or otherwise significantly affect
To object to processing of your personal information you
To restrict processing of your personal information
To have your personal information erased (right to be forgotten)
To complain to the Supervising Authority, the UK’s independent authority on information rights the Information Commissioner s Office (ICO) https://ico.org.uk
Please note that there may be occasions where you object to, or ask us to restrict, or stop, processing of your personal information, or erase it, but we shall be unable to comply with such requests for legal reasons. To exercise any of these rights, or if you have any other questions about our use of your information, please email privacy@ampinternationalltd.com.
CHANGES TO THE POLICY
AMP reserves the right to amend this privacy policy. You are advised to visit this website section periodically in order to keep up to date with the changes in AMP’s privacy policy.